Kim Vercoulen
Recruitment Consultant
When you are actively job hunting, it is easy to lose track of where you have applied, especially if you are sending out several applications in a short time. But staying organised is not just a nice-to-have, but it is key to making a professional impression.
My colleagues and I often see candidates apply multiple times for the same role (once directly and once via a recruiter). While the intention might be good, it sends the wrong signal. To hiring managers, it may look like you are not paying attention or not that interested in their specific role.
Why Double Applications Hurt Your Chances
Applying twice for the same role might seem harmless, but it raises red flags. It shows:
- You are not keeping track
- You might be sending your CV without real interest
- You are possibly ignoring instructions from recruiters or the company
- Hiring managers want to feel like you are applying for their role, on purpose.
For many of you, this blog might come across as stating the obvious. As recruiters, we, on a regular basis, receive “double applications” and think this does not reflect well on the candidate.
To help you stay on top of your job search (and avoid common mistakes), here are some practical tips you can start using right away.
Focus on quality over quantity
Before we even get to tracking: simplify your process. Only apply for roles where you are truly qualified and tailor your application to each position. It is better to send 5 strong applications than 20 generic ones.
You can do this by personalising each CV and Cover letter based on the job description.
Create a spreadsheet
Whether you prefer Excel, Google Sheets, Word, or even a notebook, the key is to track every application you send. Here’s what to include:
- Company Name
- Job Title
- Job URL
- Print Screen / Copy of the Job Description
💡 Tip: Job ads sometimes disappear. Save a copy in a dedicated folder on your laptop or cloud drive. - Application Date
- Application Summary (e.g. CV + cover letter + other materials submitted)
- How You Applied (direct, recruiter, job board, etc.)
- Recruiter’s or Contact Person’s Name
- Contact Details (email, phone)
- Follow-Up Date (if you haven’t heard back after 10-14 days)
- Interview Details (date, time, names of interviewers)
- Current Status (e.g. awaiting reply, rejected, next interview)
- Additional Notes (Here you can keep track of any special circumstances around any of your applications)
Save and Organise Your Documents
Do not just track the applications, make sure your documents are organised. Create a folder structure with: saved job descriptions, customised CVs, cover letters, Interview notes.
Final Thoughts: Stay Sane, Stay Strategic
We know job hunting can feel overwhelming, especially in a tough market. But treating it like a project and staying organised will help reduce stress, avoid mistakes, and increase your chances of success.
✔️ Plan your actions
✔️ Track your progress
✔️ Follow up professionally
Good luck in your search! And if you are exploring treasury roles, we would be happy to support you. Get in touch with us or check out our latest vacancies.
